TERMS AND CONDITIONS

J1 WORK/TRAVEL

TERMS AND CONDITIONS

 

Please read document in its entirety and sign below. In signing you agree to the document material completely as a whole and not segments. Please note this document goes along with the different Program Sponsor Terms and Conditions Policy

 

General

  1. Provide proof (Student Status Letter) that you are a current full-time registered student attending classes at an accredited University/College doing a minimum of 12 credits per semester.
  2. If you on filing or being filed for to be a citizen of the United State of America, you are not eligible.
  3. Understand this program is a cultural exchange program which facilitates learning new cultures while gaining on the job work experience.
  4. Know that fees should be paid by stipulated dates highlighted in marketing documents.
  5. ONLY applicants who have provided all required documents will be considered registered with IRSS.
  6. Students who are pregnant are not allowed to participate in the cultural exchange program. 
  7. Jobs include working on weekends (i.e., Friday, Saturday and Sunday) Anytime between 7am - 7pm. Students must be able to wear Pants/slacks and/or Shorts to work as a part of uniform. 
  8. Applicants should understand that they must bring enough money to the USA to cover food, transportation, and other personal expenses for a minimum period of up to three weeks. This should be at least $800.00 - 900.00 USD.
  9. Registration fee is non-refundable.
  10. Ensure you make payments to the correct bank accounts.

Payments

  1. Proof of ALL payments to IRSS should be taken into office in a timely manner.
  2. Any monies paid or transferred to any other account other than NCB #:211119896, NCB #:214238586 or BNS #:929598 will not be honoured by IRSS.
  3. Payment of fees does not solely guarantee placement overseas.
  4. IRSS does not guarantee J1 Visa, and each applicant will be required to attend an interview at the US EMBASSY.
  5. To be eligible for Job selection you must select Full Placement upon registration and pay at least $1,000USD and attend a Mandatory Virtual Orientation session.
  6. To attend a Virtual Job Fair at least 75% of program fee ($1,450USD) is required to be paid the latest 2 weeks before the event. Failure to do so will lead to the removal of assigned Job. IRSS has the right to replace applicant and re assign Job. Affected student will then have to choose from Job Pool or await new Job listing and balance paid before first deadline.
  7. Self-Placement registration deadline is in marketing email and must be adhered to. To be considered a slot at least 75% of program fee ($1,200USD) is required to be paid and a Job offer submitted, and balance paid before first deadline.
  8. If participant change from self-placement to full placement program fee difference should be paid before processing can begin
  9. Full Placement Program fee $1,950 USD. A discount of $100 USD is given if paid on or before December 12, 2025. Final deadline for program fee payment is January 16, 2026. Once January 16, 2026, deadline is missed, program is automatically discontinued.
  10. Self-Placement Program fee $1,600 USD deadline is December 12, 2025. A discount of $100 USD is given if paid on or before December 12, 2025. Final deadline for program fee payment is January 9, 2026. Once January 9, 2026, deadline is missed, program is automatically discontinued.

 

Payment Methods

  1. USD payments being made from any bank other than NCB or BNS (Scotia) must be made through USD manager’s cheque or Bank draft.
  2. USD Bank Draft/ Manager’s cheque from any Financial Institution you have a bank account with. After receiving Draft, it can be lodged to either IRSS USD NCB or IRSS USD BNS account or taken into office.
  3. Transfer funds from your personal (Local or USD) NCB Account to IRSS NCB USD Account either in branch or online.
  4. Transfer funds from your personal (Local or USD) BNS Account to IRSS BNS USD Account either in branch or online.
  5. For USD Bank Draft or Managers cheque payment approval will take between 3-5 Business days after delivered to any of IRSS offices.
  6. If any cheque lodged is returned to IRSS. In addition to the bank charges there will be an additional $100usd fee applied.
  7. If by error lodgement of USD CASH is made to either IRSS NCB or BNS USD account, there will be a 5% penalty based on the amount paid and deducted from payment balance on personal IRSS online account.
  8. If program or Sevis fees are paid to IRSS NCB local Account: 211119896 in error, then the conversion rate will be at a penalty of 5 points above prevailing rate on day of conversion.  
  9. Please note, program fee payments being made from any bank other than NCB or BNS (Scotia), must be done by manager’s cheque.

 

Job Fair & Placement

  1. Students who attend Virtual Job Fair and accepts the position is required to keep that position unless there are changes by the employer or program sponsor.
  2. Students who accept job at Virtual Job Fair will be required to complete fees by first deadline December 12, 2025 or else cancellation policy will come into place.
  3. Self-Placement students must complete program fee by January 9, 2026 as well as submit all relevant paperwork by IRSS advertised deadline or else cancellation policy will come into place.
  4. Placement is between May - September and you are required to work as per signed job contract with employer.
  5. Students are required to attend a physical or virtual Orientation before departure from home country (MANDATORY).
  6. Please note after making 2 selections online a job will only be assigned in the following order.
    • Students who have fully paid program fee will be assigned first
    • Students who pay 75% or more of program fee will be assigned next
    • N.B. You can only get access to Job Bank to make selection if you do the following
    • Pay at least $1,000 USD and upload payment proof online.
  7. When you have honoured all the steps above you will be processed for a Job Fair. If you are processed for a Job Fair, you cannot change job. 

 

Cancellation

  1. Registration fee is non-refundable.
  2. Cancellation will only be done if request is made in writing and emailed to IRSS.
  3. If cancellation is done before securing a job, the lower of 25% or $200, will be deducted from any program fee payments made, and the balance refunded.
  4. DS2019 form must be submitted to IRSS immediately after visa denial to be eligible for refund.
  5. SEVIS fee is non-refundable once DS 2019 has been issued.
  6. See Sponsor Cancellation Policy Below:
 

 

UWT Refund Policy

  1. PROGRAM CANCELLATION/WITHDRAWAL (DS2019 form not issued): In the event of a program cancellation/withdrawal where DS form is not issued, UWT will refund the total fees paid by that participant less a $175.00 fee. PLUS $75.00 (IRSS fee). TOTAL DEDUCTION $250.00    
  2. PROGRAM CANCELLATION/WITHDRAWAL/VISA DENIAL (DS2019 form issued): In the event of a program cancellation/withdrawal where DS form is issued, UWT will refund the total fees paid by that participant less a $275.00 fee and the $35.00 SEVIS Fee. PLUS $0.00 (IRSS fee). TOTAL DEDUCTION $310.00
  3. PROGRAM CANCELLATION/WITHDRAWAL (J-1 visa issued): In the event of a program cancellation/withdrawal prior to arrival where participant has already received a J-1 visa, there will be no refund by UWT and IRSS of program fees and sevis fee paid.
  4. PROGRAM CANCELLATION DUE TO UNFORSEEN EVENT(S): If the J-1 SWT Program of a participant(s) is cancelled due to a cause outside of the control of United Work and Travel, UWT will refund the total fees paid by that participant, less a $400.00 fee, once a DS2019 form has been issued. These events may include, but are not limited to, an act of war, act of God, act of government, pandemics, epidemics, embassy closures, etc. PLUS $0.00 (IRSS fee). TOTAL DEDUCTION $400.00
  5. PROGRAM SHUTDOWN: If the J-1 SWT Program of a participant(s) is cancelled after the participant’s arrival to the USA, due to a cause outside of the control of United Work and Travel, there will be no program refund. These events could include, but are not limited to, an act of war, act of God, act of government, pandemics, epidemics, embassy closures, etc.

 

CIEE Refund Policy

  1. Cancellation Fees If an application is cancelled prior to DS-2019 printing no cancellation fee is charged. PLUS $200.00 (IRSS fee). TOTAL DEDUCTION $200.00
  2. Representative will be charged a $150 USD Standard Cancellation Fee for all cancellations occurring after a DS-2019 has been printed. PLUS $100.00 (IRSS fee). TOTAL DEDUCTION $250.00
  3. However, if the application is cancelled because of the local consulate’s refusal to grant a visa, the Visa Cancellation Fee of $100 USD will be charged along with $35 USD SEVIS PLUS $100.00 (IRSS fee). TOTAL DEDUCTION $235.00

 

Representative provides CIEE with acceptable evidence of visa refusal. All cancellations must be received by CIEE prior to the DS-2019 start date on the DS-2019 form.

No refunds will be granted after the program start date. The US government SEVIS fee of 35 USD is non-refundable and will be charged in addition to the Standard Cancellation and Visa Cancellation Fees.

If, once in the United States, a participant has to return to his or her home country due to a COVID-19 emergency as determined by an official decision of the local government, U.S. government, or any official authority, CIEE will continue to provide a high level of support to our in-country participants; however, there will be no reimbursement of fees.

 

Greenheart Refund Policy

  1. Program or placement cancellation after participant receives a Job Board access and/is placed, but before participant’s application is moved to ‘Accepted status’ $50 USD will be deducted.
  2. After acceptance, program cancellation two (2) weeks or more before the scheduled DS-2019 form start date as indicated on the DS-2019 form $200 USD is deducted.
  3. After acceptance, program cancellation within two (2) weeks (13-1 days) before the DS-2019 form start date $350 USD is deducted.
  4. Program cancellation on or after the DS-2019 form start date Loss of entire program fee and Sevis fee.

 

  • Refunds will be made 30 working days after cancellation or visa denial request.
  • Maximum deducted refunded amount cannot exceed 25% of funds received from participants.
  • To receive refund by any sponsor, DS-2019 must be handed in.
 
 

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Applicant’s Signature                                               Date (DD/MM/YYYY)

 

 

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Reviewed By (Official Use)                                       Date (DD/MM/YY)